Depositing research

The University requires DRO to collect, hold, preserve and make accessible Deakin’s research output. Find out what and how to deposit.

Why deposit?

The University requires DRO to collect, hold, preserve and make accessible Deakin’s research output, with an emphasis on making as much of Deakin’s research openly available as possible. Two University procedures articulate this mandate:

  • The Publication and Dissemination of Research Procedure (Clauses 15-17). This procedure specifies that all refereed publications by University researchers in conferences, journals and books need to be deposited in DRO, and that the publications will be openly accessible, unless restricted by copyright law, publisher policy or embargo.
  • The Research Repository Procedure (Section 5). This Procedure stipulates that DRO will preserve and disseminate the University’s research to the public, and make this research available in a Reportable Collection, and a Non-reportable collection of scholarly and research outputs.

What to deposit?

Reportable research

Reportable material to be deposited in DRO includes:

  • Excellence in Research Australia (ERA) recognised publications that are authored or co-authored by Deakin staff or students
  • Refereed research articles and conference papers (post-print or published version)
  • Books and book chapters
  • Creative works with a research component, including:
    • portfolios of creative works,
    • recorded/rendered creative works, and
    • substantial curated or produced public exhibitions and events.

Non reportable research

Quality non-reportable research outputs created by Deakin researchers, staff and HDR students are also deposited in DRO, including:

  • Non-refereed conference contributions and journal articles
  • Technical or commissioned reports and other non-refereed research outputs including:
    • working papers,
    • seminar papers,
    • presentations, and
    • discussion papers.


The Library collects digital copies of all Masters by Research and Doctorate theses written by Deakin students. We make theses available in DRO with the author’s approval, either immediately upon receipt or after a restriction period of their choosing.

Research dataset records

Metadata records describing research data collections are collected and added to DRO. Generally, these records are fed into DRO using Footprints software. Actual research data is not stored in DRO.

DRO plays a key role in the discovery of research datasets produced by the University's researchers. In addition to Google, Google Scholar, and Trove, the descriptive records in DRO are harvested by Research Data Australia, a site that has been set up to disseminate Australian-produced research data as widely as possible.

How to deposit?

Deposit your research into DRO through Elements, the University’s publications management tool. Elements harvests your publications from online data sources, including:

  • CrossRef
  • dblp
  • ORCiD
  • PubMed
  • RePeC
  • Scopus
  • SSRN
  • Web of Science

Elements' default search finds works published since 2008. It matches any Researcher IDs you have defined in your searching settings, as well as your name and your current affiliation (Deakin).

If Elements doesn't find your publications automatically, you may enter them manually. You can also bulk upload publications.

Read details on how to use Elements on the Publications wiki site.