Apply or extend your Confirmation of Enrolment
All students on a student visa are required to have a valid Confirmation of Enrolment (CoE) at all times.
It's your responsibility to ensure that your CoE is up-to-date and current. If you need to extend your visa, ensure that you apply for a new CoE at least 10 working days before you need to lodge your application.
A CoE is needed to renew your student visa, but it's also a very important document. Your CoE shows the Department of Home Affairs your current enrolment status. If your CoE has finished or is cancelled, the Department of Home Affairs is notified that you are no longer studying.
Before applying for a new CoE, please read the important information at the bottom of this page.
How to obtain a new CoE
- Follow the steps on the do I need a new CoE page.
- Complete the apply or extend your CoE form online. You should only submit this once as submitting the form more than once will delay your application.
- You may need to see a student adviser to have this form completed and approved, but you will be advised if this is needed.
- If you need a new CoE to extend your student visa, you will also need to extend your Overseas Student Health Cover (OSHC) to cover the duration of your new visa.
- Once your application has been processed and approved your new CoE will be emailed to you at the email address provided in your application.
Applying for a new CoE when you have a pending result
You are eligible and can apply for a CoE extension if your current visa will finish prior to result release date plus two weeks for one of the following results in your final study period. This includes if you have been approved for Final Unit to Complete (FUTC) by a supplementary assessment or exam:
|RI||Result not finalised||used where it is not possible to finalise an individual student's result at the time of submission of results|
|RIA||Result not finalised||special assessment task granted in response to application for Special Consideration|
|RIE||Result not finalised||special assessment task (examination) granted in response to application for Special Consideration|
|SAA||Assessment pending||supplementary assessment task awarded by the relevant Faculty Committee|
|SAE||Assessment pending||supplementary assessment task (examination) awarded by the relevant Faculty Committee|
- RI—COE Extension will only be granted if Deakin is unable to finalise results prior to your visa end date.
- RIA, SAA – these assessments are offered by the unit chair and results are expected within 10 working days after your assessment deadline. You will only be granted a CoE extension if your visa expires prior to result release date plus two weeks
- If your result release date for supplementary exams is expected to be more than 6 months, you will not be issued a CoE. You will be required to depart Australia and complete your course from your home country as an online student or obtain some other visa with study rights. A campus transfer form to transfer from ‘CFON’ (on-campus) to ‘EFON’ (off-campus) will need to be submitted to Student Central.
- A CoE extension cannot be granted if you are not enrolled in the current active trimester. Your enrolment status must be ‘enrolled’ or ‘inactive’ in the current trimester due to supplementary exams or assessments at the time of CoE approval.
- If your course status is ‘discontinued’ please contact email@example.com to apply for a new CoE.
- Your new CoE end date will be the trimester result release of your special assessment examination date plus two weeks or your result release date for your special/supplementary assessment task, plus two weeks
- If your result release date is expected to be more than six months after you receive one of the above results, you will not be issued a CoE. You will be required to depart Australia. If you are eligible, please apply for an extension CoE online.
Deakin is only permitted to extend the duration of your study where it is clear that you will not complete the course within the expected duration, as specified on your CoE, as a result of:
- compassionate or compelling circumstances (for example in the case of illness where a medical certificate is evidence of your inability to attend classes for an extended period or where the course progression rules prevent you from completing certain units because you may have failed a prerequisite unit);
- the University implementing its intervention strategy as you are at risk of unsatisfactory academic progress; or
- an approved deferment or intermission has been granted.
If you have failed a unit and that failure will impact on your expected course duration, you will be notified by email of the failure and with information on how to seek assistance within the University. Your student record will be updated to indicate that an intervention has been put in place and in such circumstances, you can be issued with a new CoE.
If you have deliberately under-enrolled each trimester without faculty approval and have not made up the time in T3, you may not be issued a new CoE. In the case that a new CoE cannot be issued, you can transfer to online study and complete your degree from your home country. You cannot extend your COE to cover graduation periods. You can apply for another type of visa if your student visa doesn’t allow you to remain in Australia for graduation
Please read our full list of FAQs about your CoE for more information.