Compliance reporting FAQs
Understanding the compliance reporting cycle and its implications is important for all international students. The following information will help you understand the process.
The DI Q&C team receives daily reports of students who complete their studies at Deakin. If the student's CoE is due to naturally expire within one month, the DI Q&C team will take no action on the CoE and allow it to expire naturally. If the CoE will expire more than one month from the date of the completion report, the CoE will be cancelled on the day the report is received.
When a CoE is cancelled for an early completion, you will be sent an email advising you of the cancellation with below advice:
Please note the below information is general advice from the Department of Home Affairs website on 2 November 2020: https://immi.homeaffairs.gov.au/change-in-situation/study-situation.
If a cancelled CoE was for your principal course for which your visa was granted, you are expected to make arrangements to depart Australia or apply for a new visa. If you have complied with your visa conditions while studying, your visa would not be considered for cancellation within two months of completing your course.
However, if you have changed courses since being granted your student visa and your new CoE for your principal course has a shorter end date, you must depart Australia or apply for a new visa within 28 days of completing your principal course or your visa may be considered for cancellation”.
If you have any questions about your student visa status or you intend to attend a graduation ceremony, please seek advice from Department of Home Affairs or your local Australian Diplomatic Mission regarding the type of visa required to remain in Australia or for re-entry.
You may wish to discuss your situation with the Department of Home Affairs to ensure you remain lawfully in Australia.
Deakin receives daily reports that indicate when a student is no longer studying.
If you discontinue your studies at Deakin, your CoE will be cancelled the day after your enrolment status changed to 'discontinued'.
In such cases, you will be expected to either re-enrol at Deakin and apply for a new CoE, apply for another course and a new CoE at a new provider or leave Australia within 28 days.
Deakin receives daily reports that indicate when a student is no longer studying.
If you have failed to re-enrol in your course by the time the trimester starts or have withdrawn from all the units, your enrolment status will change to ‘Inactive’ and your CoE will be reported the day after your enrolment status changes to 'inactive' or the day after the start of trimester 1 or trimester 2.
In such cases, you will be expected to either enrol and apply for a new CoE, apply for readmission in the same or another course at Deakin to get a new CoE or with a new provider otherwise you are required to make travel plans to leave Australia within 28 days of ceasing study. Please note the Department of Home Affairs might cancel your visa if there is a lengthy gap of more than 2 months or you have not made plans to return.
If you already have a student visa and want to change courses to a lower Australian Qualification Framework (AQF) level course or a non-AQF level course, you will need a new student visa.
You don't need to apply for a new visa(until your current visa is valid) if you are studying at the same or higher AQF level or changing from an AQF level 10 course (doctoral degree) to an AQF 9 course (Masters degree).
For further information please refer to the Department of Home Affairs website at https://immi.homeaffairs.gov.au/change-in-situation/study-situation.
Please note: The University does not report on inactive status in Trimester 3 or during the inter-trimester breaks. We only report an inactive status where your enrolment becomes inactive during a compulsory study period (i.e. T1 or T2).
You will be sent an email notification advising you that your approved intermission is being reported to the Department of Home Affairs. If there is a change in the end date of the current Coe, a new Coe for a returning trimester will be included in the email you receive.
Please note according to the Department of Home Affairs website during Intermission your course is considered to be out of session.
When will Deakin report my CoE if my enrolment is terminated for misconduct or unsatisfactory academic progress?
Your termination for misconduct or unsatisfactory progress will be reported as soon appeal period has been exhausted or at the stage you stop participating in the show cause process. If your CoE is cancelled for unsatisfactory course progress or misconduct, you will be sent an email advising you of the cancellation. You are required to abide with the visa conditions of your current visa.
Please note the following information on the Department of Home Affairs website as on 22 November 2020, https://immi.homeaffairs.gov.au/change-in-situation/study-situation
“Students should be advised that if they are thinking about changing course of study, they must ensure that they continue to meet all the conditions that apply to their student visa. Students are required to leave Australia within 28 days if they cannot maintain fulltime enrolment in their current course or in a registered course that is the same level as, or at a higher level than, the registered course for which you were granted a visa”
NOTE: During your exclusion period, where permitted, you can apply for admission in another course at Deakin which is the same level as, or at a higher level than, the registered course for which you were granted a visa.
The DI Q&C team will cancel your CoE if you fail to commence your course on the agreed start date. For Deakin award and Study Abroad & Exchange students, this report is generated on Monday of the third week of each trimester. CoEs are cancelled and reported to Department of Home Affairs during week three and four of the trimester.
For DUELI students, this report is run on Friday of week one of each DUELI intake period. CoEs are cancelled and reported to Department of Home Affairs during Friday of week two of each DUELI intake period.
The DI Q&C team will email you to advice that your CoE has been reported for non-commencement of study.
Please note the following advice from the Department of Home Affairs website https://immi.homeaffairs.gov.au/change-in-situation/study-situation as on 22 November 2020 in reference to if you are no longer studying or going to your course or are planning to change your course:
If you have stopped attending classes, you might be breaching the conditions of your visa and we may consider cancelling your visa.
Check Visa Entitlement Verification Online (VEVO) to see the conditions on your visa. You must meet all conditions on your visa.
If you no longer want to study, you must either:
- apply for a new visa
- make travel plans to leave Australia within 28 days of ceasing study
If you have applied for a new visa, you must still meet the conditions on your current Student visa until we decide on your application. You must keep going to your classes
Student are advised that they are required to either leave Australia within 28 days of the cancellation of their CoE or maintain fulltime enrolment in a registered course that is the same level as, or at a higher level than, the registered course for which you were granted a visa. Failure to do so may result in cancellation of the student visa.
If you have enrolled in a new course but you have a gap of more than two months between your courses (except where a standard academic year ends and begins) your visa could be considered for cancellation. You could choose to enrol in a short course to fill the gap. The course can be in any sector, for example, ELICOS or vocational education and training, or higher education”
- When your CoE is cancelled for non-payment of fee, you will be sent an email advising you of the cancellation. After CoE has been cancelled, you will be advised that if you make full outstanding payment plus the reinstatement fee within 5 working days or if approved by DSA Fee office, your Deakin enrolment will be reinstated and youwill be able to continue to studies as normal (subject to students have not missed any examination).
- If you are not reinstated in the same trimester, you can later apply for readmission by contacting DI Deakin International Re-admission team at firstname.lastname@example.org. Readmissions will only be granted if you have not breached any of your student visa conditions and you meet the genuine temporary entrant (GTE) requirements.
- You are required to abide with the visa conditions of your current visa. You must maintain enrolment in a registered course that is the same level as, or at a higher level than, the registered course for which they were granted a visa. For more information, visit the Department of Home Affairs to learn more about Changing Courses and Course Packaging.