STAR

STAR (Student Timetable Allocation and Registration) is a personalised timetabling system that allows students in campus based units to register for classes and seminars etc.

Trimester 3 2020

Your classes and seminars in Trimester 3 2020 will be online due to physical distancing for coronavirus (COVID-19). We are planning the gradual re-introduction of some on-campus delivery of practical classes and other activities that require campus facilities. This will be dependent on Government and University guidelines.

Some practicals and other activities will be available in STAR now, others may be added as physical distancing requirements change. If practicals and other activities are added, additional timetabling information will be provided directly to you.

Provisional timetable

A provisional timetable will be available to help you plan your studies.

You will still need to enter your preferences when STAR opens in preference entry mode.

Please note, the provisional timetable is subject to change.

STAR dates

Trimester 3 2020

Activity or modeDate
Provisional timetable available
The provisional timetable is available to help students plan.
TBC
Opens - preference entry mode
Students enter preferences for scheduled classes.
Monday 26 October 10am
Closes - preference sort
Closes to sort preferences and allocate students.
Monday 2 November 10am
Re-opens - allocation adjustment mode
Students can view personalised timetable and make adjustments instantaneously.
Tuesday 3 November 10am
Trimester begins Monday 9 November
Last day to add campus based units Sunday 22 November
Closes for final sort
A final sort will be run to assign any unallocated students to remaining available timeslots.
Monday 23 November 10am
Re-opens - read only mode Monday 23 November 5pm

STAR process

Preference Entry

When STAR opens in Preference Entry mode, you have the opportunity to select the activities you would prefer to attend.

When do I create my T3 STAR timetable?

  • You can enter your preferences in STAR from 10am, Monday 26 October
  • You have 7 days to consider your options and enter your preferences
  • It doesn’t matter when you enter your preferences during these 7 days, the activities will be allocated for everyone after the preference entry period ends
  • Preference entry closes at 10am, Monday 2 November

Entering your preferences

Watch this short video for an introduction to entering your preferences in STAR.

How do I enter my preferences?

The majority of seminars are live sessions and it is expected that you will be an active participant. Please make sure you enter preferences for a day and time that you will be available.

Activities with an icon require you to enter preferences.

Select an activity to enter your preferences for on the left side panel under enrolment. You will be shown a list of the available time slots.

Enter a minimum of 4 preferences (if available) by placing the number 1 to 4 in the box to the left of the activity time. The number one (1) indicates this is your first preference, two (2) is your second preference and so on. Click on ‘Save’ when you are finished.

For T3, COVID-19 restrictions mean there are changes to how your timetable looks:

  • For all classes and seminars, please disregard the campus and location information – this is not applicable
  • For on-campus practicals and other learning experiences, your timetable will show the campus, building and room location

Section preferences

Sections are used when students are required to attend two or more particular repeating activities. For example, if a student allocates themselves to a section which contains a seminar and a practical, they will be required to attend both of these activities at the given times. This seminar and practical are referred to as a section.

Sections can be quite large, so when entering preferences for sections, ensure you know beforehand what you want to enter to alleviate time out issues.

To enter preferences for a section, simply select a preference number for the overall group. Where there is a "1" within the section, these do not need to be touched.

Auto allocation

Activities that have a green tick next to them have been automatically allocated.

You will be automatically allocated to activities where there is only one option. It doesn't matter which order you make your other preference selections, eg classes or seminars.

When does STAR allocate my activities?

STAR sorts preferences and allocates your activities when preference entry mode has closed. Preferences can be changed at any stage while the preference entry window is open.

Sorting

STAR closes for a day to sort and allocate preferences.

Allocation Adjustment

When STAR re-opens in Allocation Adjustment mode, you can view your timetable that was created during sorting. You can also adjust your allocations if other spaces are available.

Watch this short video for an introduction to Allocation Adjustment mode in STAR.

Viewing your timetable allocations and class locations

For T2, COVID-19 restrictions mean there are changes to how your timetable looks:

  • For all classes and seminars, please disregard the campus and location information – this is not applicable for T2
  • For on-campus practicals and other learning experiences, your timetable will show the campus, building and room location

If you need to change your timetable

You can add or change your campus based classes, seminars and other activities where there is availability. To do this you need to log into STAR and change your allocation.

Watch the short video above for an introduction to Allocation Adjustment mode.

Remember, once you change to a new activity, your old timetable allocation is then made available to another student!

Are you trying to swap to an activity that is full?

STAR has a 'swaps' feature that you can use during allocation adjustment mode. The ‘swaps’ feature allows you to request a swap to an activity that is currently full. If a place becomes available due to another student's timetable change, you will receive an email to advise that your swap has been successful.

Watch this short video above on how to register for a swap.

Do you have a clash?

Some units have 'clashable activities'. If you see a broken line around one of your activities in your timetable, this means the activity is clashable because it is also available as a recording.

If you find you have not been allocated to an activity (eg. a seminar) because it clashes with another one of your activities, and you are unable to select another time slot, contact Student Central.

Cloud campus

If you are studying units in the Cloud campus, you are not required to create a timetable for classes, seminars and other activities in STAR. You will find your unit information in the online unit sites in DeakinSync one week before the start of trimester.

iCal feature

You can overlay your timetable into the calendar on your device with iCal feature. This will ensure the timetable on your device is always in sync with any changes in STAR. The iCal feature is located at the bottom of the home page within the STAR system.

Frequently asked questions

General

Why am I seeing activities for my unit at another campus (not my enrolled campus)?

For Trimester 3 2020 where classes and seminars are now online, your timetable may show campus information in the campus column. Please disregard the campus and location information – this is not applicable for T3.

Why is there no information in the location section for my activities?

For classes and seminars that are now online, your timetable will show ‘-‘ in the location column.

Information for this unit will be available on your unit site one week prior to the start of trimester

Can I see when classes, seminars and other activities are available, before STAR opens?

Deakin publishes a provisional timetable each trimester. This timetable is subject to change, but it may be useful help plan your studies.

It is only through STAR that you can allocate yourself to a class and receive a timetable.

What should I do if STAR says there are ‘no activities scheduled’?

If STAR displays ‘no activities scheduled’ against your unit, you may be looking at a unit in a future trimester. You only need to create a STAR timetable for the current trimester.

I’m a Cloud Campus student studying all cloud (online) units. Do I need to use STAR?

No. If you are studying cloud (online) unit/s, you don't need to register for classes or seminars on STAR.

All your scheduled activities can be found on your online unit study site in DeakinSync, one week before the start of trimester.

I’m a Cloud Campus student studying one or more units on a physical campus. Do I need to use STAR?

Yes, for any units you are studying 'on a physical campus' you should register your class choices on STAR.

I’m an on-campus student studying one or more cloud (online) units. Do I need to use STAR?

Yes, but only for your on-campus unit/s.

What happens to my timetable if I vary my enrolment?

If you enrol in additional units while Preference Entry mode is open, you will need to login to STAR again and enter preferences for your newly enrolled units.

If you enrol in additional units during Allocation Adjustment mode you will need to login to STAR and register based on remaining available timeslots.

Please note: changes to your enrolment can take up to two hours to appear in STAR.

What happens to my timetable if I transfer my course?

If you have transferred courses and the units you are transferring to are identical to your original units of study you will not need to register again for your activities.

If you have transferred into new units, you will need to login to STAR and register for your activities.

When does STAR allocate my activities?

STAR closes to sort preferences and allocates everyone’s activities when Preference Entry mode has closed (refer to the dates above).

What happens if I don’t register online for my classes, seminars and other activities?

At the close of Allocation Adjustment mode, a forced sort will be run to assign any unallocated students to remaining available time slots.

Do I have time between activities to prepare?

Each activity will start on the hour and finish 10 minutes to the hour. This should leave you with enough time to prepare for your next activity.

Preference entry

What is the difference between a class and a seminar?

A class (formerly called a lecture) involves information being presented to students by an academic staff member.

A seminar (formerly called a tutorial) is an interactive meeting for smaller groups of students.

Do I have to enter my preferences on the day STAR opens in Preference Entry mode?

No. You can enter your preferences any time during the preference entry period. There are seven days for you to consider your options and enter your preferences.

It doesn’t matter when you enter your preferences during these seven days, the activities will be allocated for everyone after the preference entry period ends.

How many preferences do I need to enter?

You need to enter a minimum of 4 preferences or a minimum of 10 preferences for sectioned activities.

Please note: STAR will not allocate you to an activity if you have not entered that as a preference.

I am enrolled in a unit that does not appear on STAR – why?

STAR will only display campus based units (even if you are studying online in Trimester 3 2020 due to COVID-19 physical distancing requirements).

Units that are offered in the Cloud (online) mode do not have activities and will not be visible on STAR.

Please note: changes to your enrolment can take up to two hours to appear in STAR.

Some subjects are switched OFF, is this normal?

Only units for the current trimester will be available for selection in STAR.

STAR shows all your campus based units for the year, units which are not in the current trimester are switched off.

When can I view my timetable?

You can view your timetable under the 'Timetable' link in STAR after the sort is completed and Allocation Adjustment opens.

When STAR is in 'Read Only' you can still view your timetable but you cannot make changes.

Will I be notified if there is a change to my timetable during Preference Entry?

During Preference Entry mode, if there is a change to the time or day of one of your preferences, that preference will become invalid and the next available preference will be selected.

Allocation adjustment

I entered my preferences but I’m not allocated?

You need to enter a minimum of four preferences or a minimum of 10 preferences for sectioned activities. You may not be allocated if:

  • there is a change in one of your preferenced activities
  • the preferences you entered were the most popular times and you were not successful in being allocated one of the time slots in the random sort
  • there was a clash with a preferenced activity

You will need to select another activity and request a swap if appropriate.

Please note: STAR will not allocate you to an activity if you have not entered that as a preference.

What do I do if all my activities are full?

If all of your activities are full and you are unallocated, please contact Student Central for assistance.

Will I be notified if there is a change to my timetable during Allocation Adjustment?

During Allocation Adjustment mode, if there is a change to your timetable, you may need to allocate yourself to another available activity.

An automatically generated email will be sent to all affected students if:

  • there is a change in activity start time
  • there is a change of day
  • the activity has been cancelled.

Further Help?

For further help please contact Student Central.

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