As a HDR student at Deakin you are required to meet requirements at key milestones. Here you will find links to information to help you and the online forms and systems to complete the tasks. There is also a suite of forms for managing changes to your candidature.
A snapshot of your profile including your details, supervisors, milestone dates and other information.
Changes to candidature
- > Higher Degree by Research online application form
- > Change of Candidature: Application
- > Change of Research Topic: Application
- > Extension of Candidature: Application
- > Extension of Scholarship: Application
- > Intermission of Candidature: Application
- > Transfer Between Research Degrees: Application
- > Annual leave: Application
- > Parental leave: Application
Candidature Frequently Asked Questions
I am enrolled and have my username and password. What is the next step?
You need to contact and arrange a meeting with your principal supervisor. Your principal supervisor is named in your letter of offer. Visit the My Candidature webpage to view more information about your candidature details and requirements.
Please email a HDR Adviser and request a letter of enrolment, also referred to as a candidature statement. The HDR Adviser will send you this letter as a PDF via email.
A Confirmation of Enrolment is required for visa applications and compliance purposes for international students. Information on CoE can be found at Compliance and Visas page.
If you are an international onshore student and approval has been granted for you to extend your candidature or to intermit, you will be issued a new CoE. The new CoE will be sent to you via email shortly after your application has been approved. If you do not receive your CoE within a fortnight after your intermission or extension was approved or you require it urgently, please contact a HDR Adviser.
All research degrees at Deakin meet Australian Qualifications Framework (AQF) standards. This is to ensure national recognition and consistency as well as common understanding across Australia of what defines each qualification and is recognized by other countries. Details of the course learning outcomes for both PhD and Masters can be obtained from HDR Course Learning Outcomes.
What coursework unit do I need to be enrolled in?
In most cases, your coursework unit will be outlined in your offer letter. For students enrolled in the Faculty of Health, the coursework unit will be determined on commencement of your course in discussion with your supervisor and HDR Coordinator.
What is intermission and how does it work?
Intermission is a formal break from your studies. Your candidature is paused and you are not permitted to undertake any studies during this time. Intermission will not normally be approved for periods greater than 12 months except in exceptional circumstances or in the first 12 months of candidature. Intermission cannot be taken retrospectively. If you are the recipient of a scholarship, your scholarship payments may be suspended, but this will depend on the reason you are intermitting. You need to check the Terms and Conditions of your scholarship for payment suspension.
All intermission applications require approval from your supervisor, Head of Academic Unit and the Pro Vice- Chancellor Researcher Development.
On campus international students: Before you start the online form, you must have an interview with an International Student Support Officer (ISSO) to discuss how the intermission may affect your student visa. Please email us with your Deakin email and include your mobile phone number so that we can contact you to organise an appointment.
You can apply for intermission via the Intermission of Candidature online form.
No. You will need to submit a new intermission application via the Intermission of Candidature online form and provide relevant supporting documents or justification for extending your current intermission.
Email a HDR Adviser with the date you wish to return. If you are a scholarships recipient, you should also email the HDR Adviser scholarships to ensure your scholarship is recommenced. You will receive an acknowledgement email from a HDR Adviser and the scholarships office confirming your return date.
You will be notified via email once an outcome of your intermission application has been decided. This generally takes 1-2 weeks. You can view the form's progress at any stage by selecting the intermission form and entering your Deakin username and password. If your application is urgent please email a HDR Adviser.
To amend or delete existing form please email a HDR Adviser.
How do I complete the compulsory Deakin Research Induction?
Research Induction can be completed in one of two ways. You may attend the Induction workshop and complete the online quiz or view the online Research Induction materials available in CloudDeakin and then complete the online quiz. More information can be found on Induction webpage.
Who approves any changes to my candidature?
All changes to candidature applications require approval from your supervisor, Head of Academic Unit and the Pro Vice Chancellor Researcher Development.
To amend or delete existing form please email a HDR Adviser.
Please note: International students on a student visa can only change to part-time candidature if they are studying off campus. On campus international students must remain full-time .
You can apply to change your campus from off campus to on campus and vice versa by submitting a Change of Candidature online form.
If you are a Masters student and have not yet completed your confirmation of candidature, please refer to the Higher Degrees by Research Academic Progress Procedure.
Am I entitled to annual leave?
Yes. All research degree students are entitled to 20 days annual leave per year. This can be arranged between you and your supervisor and does not need to be reported to the Graduate Research Academy.
Students might be permitted to undertake employment during their candidature
- If you are a full-time domestic (both candidature and scholarship) student your average work hours should be no more than an average of 6 hours per week, provided the work does not interfere with the progress of your research program.Approval must be sought for periods of part-time work amounting to the average of more than 6 hours per week. The Head of Academic Unit must certify that the work does not interfere with the progress of the research and the statement must be lodged with Deakin’s Graduate Research Academy.
- If you are a part time domestic student there is no work limit specified.
- If you are an international student please refer to your visa conditions.
I am thinking of withdrawing. Who should I contact?
Withdrawal from candidature is a serious decision. We strongly encourage you to discuss this at length with your supervisor or HDR Coordinator or a HDR Adviser.
Once you have made your decision to withdraw, you need to
- Email a HDR Adviser advising that you wish to withdraw from candidature. Verbal withdrawal requests won't be processed.
- Add the withdrawal date in the email.
- State the reason for your withdrawal (optional).
- You will receive an email confirmation once your withdrawal is processed.
I'm struggling and need help. What are my options?
Students face many challenges and difficulties during candidature. They may be health, family, personal, study or outside work-related issues. You should first talk to your supervisor or HDR Coordinator or alternatively utilise another support service at Deakin such as: