General exam information
Read the various exam rules and procedures to prepare yourself for your online exam.
Trimester 2 2021 exam arrangements
In Trimester 2 / Semester 2, most exams and finals assessments will be delivered through your CloudDeakin unit site due to the ongoing impact of COVID-19.
The Trimester 2 2021 exam period will be held Monday 11 – Friday 22 October. Please check StudentConnect for your individual exam timetable (released on Monday 30 August, 2021) and your unit site for individual exam details.
All exams will be subject to usual exam conditions:
- Check your exam timetable in StudentConnect carefully.
- You can set or change your location for time zone purposes until close of business Monday 27 September 2021 by completing the Nominate or change of exam location form. No further changes will be possible after this date. Updating this information is important for the timing of your exam.
- Carefully read the details included in your unit site for your exam.
You'll be advised in your unit site which format your exams will be. The different formats are:
- a supervised online exam. If your unit is scheduled to have a supervised online exam, information on how to prepare and sit your exam will be advised in your CloudDeakin unit site.
- a timed exam. If your unit uses this format you should ensure you have everything you need when you commence to ensure you can focus on your exam.
- a timed exam available during a 24 hour window. You might have a 2 hour exam and can choose when you start but remember you only have 2 hours to complete it and you need to ensure you finish and submit it before the end of the 24 hour window.
- an exam which you will download to work on, then return to the site to upload it. Average working times for these exams should be listed in your unit site (i.e. 24 hours, 48 hours, 72 hours). These exams have strict deadlines. There will be no extensions or allowance for late submissions, so make sure you allow enough time at the end of your exam to upload your work before the submission time finishes.
Access Plan adjustments remain in place and will be applied to exams where applicable.
Plan your time carefully as you may have exams of varying durations and submission times that overlap. These are not considered clashes and exam dates and times will not be changed.
Before you begin your exam and if you run into difficulties while completing any of your exams, read through the Cloud Deakin exam technical support webpage. You can also contact the IT Help Desk and submit a ticket or call 1800 463 888 or +61 3 5227 8888 if calling from overseas. IT Help is available Monday-Friday between 8am-8pm and Saturday and Sunday between 11am-5pm (AEDT).
The following information outlines the rules and procedures for exams when they are held at our physical exam locations on campus, around Australia and overseas.
Materials you can and can't bring into an exam
- Deakin Student ID Card. Students must present their Deakin Card (student ID card) at every examination that they sit. In exceptional circumstances, other forms of photographic identification, such as a driver's licence, passport or official national identity card may be accepted.
- Second form of photo identification. Students may be asked to present a secondary form of photographic identification. Along with your Deakin Student ID card, a driver's licence, passport or official national identity card will be acceptable as a secondary form of photographic identification.
- Pens, pencils and an eraser in a clear plastic bag (these can't be in a clear pencil case)
- Hardcopy written reference materials are only allowed in open book exams, check unit guides for confirmation.
- Calculators are only allowed if approved for use in the exam by the Unit Chair, students must check with their Unit Chair.
- Purses/Wallets and keys are allowed however all bags must be stored in the assigned bag room if bag rooms have been provided.
- Limited items of food or drink will be allowed into the examination venue at the discretion of the Chief Supervisor. Items of food or drink that may reasonably be expected to cause disruption or inconvenience to other students are not permitted in the examination room.
For full details of exam conditions please refer to the Instructions to Exam Candidates.
- In open book examinations, students may bring in any hardcopy written reference material, including hardcopy dictionaries and textbooks with any annotations. Annotations can include the use of post-it notes or other adhesive markers. Such materials are not permitted in closed book examinations.
- In open book examinations, study notes are permitted if bound (ie in a folder or stapled). No loose notes are permitted.
- Students should bring their own writing equipment in a clear non-coloured plastic bag (not a clear pencil case) to examinations, e.g. pens, pencils (2B pencils are recommended) and erasers. These items will not be supplied at the examination.
- Purses and wallets, mobile phones and smart watches including fitness tracker watches (e.g. Fitbit, Garmin), may be brought into an examination room but must be placed under the student's examination desk throughout the examination. Mobile phones must be switched off. Phone and watch alarms must be de-activated.
- All other watches must be removed and placed at the top of the examination desk, where they can be seen clearly and easily by supervisors. All alarms and alerts must be switched off.
- Calculators may only be brought into examinations where their use has been specifically authorised by the Unit Chairs. If calculators are permitted, students will be informed of this and it will be indicated on the cover sheet of the examination paper. Where calculators are authorised, any type of calculator may be used, except devices which are not primarily calculators but which have a calculator function. Any information stored on a calculator must be cleared before entering the exam room. Calculators will not be supplied at the examination.
- Where specific materials are required for a particular examination, such as a legal document or a table of data, they will be provided as part of the examination paper.
- It is a student's responsibility to ascertain whether an examination is an open book or closed book examination. This information will be published in the Unit Guide and will be specified on the examination paper.
Materials prohibited from being brought into examinations include:
- bags (these may be left in the designated area, however students should note that there will not be any security monitoring provided in these areas)
- pencil cases (not even if it is a clear pencil case, a small clear plastic bag or zipped lock bag should be used)
- notes of any kind including those written on rulers, calculators, calculator covers or anywhere else
- blank paper, note pads, writing paper/pad
- calculators cannot be brought in unless specifically authorised
- computers or any other electronic devices, including electronic dictionaries, electronic translators, laptop computers, electronic scanners, electronic organisers and diaries, pagers, digital pen cameras, digital pens, iPods or iPads, Google Glass, text retrievable devices of any kind.
- There will be 15 minutes of reading time at the start of all examinations. Students must not commence writing until advised by the supervisor at the conclusion of reading time.
- At the conclusion of reading time, students must enter their personal details on the Examination Attendance Slip, which will be collected by the supervisor either during or at the end of the examination.
- During the time allowed for writing, students must number their questions and complete the cover pages of all examination answer books used, the examination question paper as well as multiple choice answer sheets and other examination materials as appropriate.
- Students may not leave the examination room any earlier than 45 minutes after the beginning of reading time.
- Supervisors will give a time warning 10 minutes before the end of the examination.
- Students may not leave the examination room during the final 10 minutes of an examination.
- At the end of the examination students must remain seated until all examination papers have been collected.
- The supervisor will then give permission to leave.
- Students will not be permitted to borrow, lend or exchange any equipment or material during an examination, including via an examination supervisor.
- Students leaving an examination at any point, must do so quickly and quietly without creating disturbance to any examinations that may still be in progress.
- Examination question papers and answer booklets must not be removed from the examination room.
- All examination materials, used and unused materials, scrap papers (blank or annotated) must be left on the examination desk.
9.00 am (9.00*)
1.00 pm (13.00*)
4.30 pm (16.30*)
- View your personal exam timetable in StudentConnect.
- *Times will be displayed in 24 hour clock format on your personal exam timetable.
- The times listed on the examination timetable denote commencement of the assessment task.
- Misreading your timetable is not grounds for Special Consideration.
Exam seat numbers are generally only available at your exam venue on the day of your exam. Students should arrive at the examination venue with sufficient time to check their seat allocation.
Exam seating lists are normally located outside the exam venue close to the venue entrance. All students scheduled for an exam will be assigned a specific seat number and will appear on the seating list.
When arriving at a campus based exam venue students must locate the exam seating list, look for their unit code and then identify their name and seat number. Each seating list is ordered by unit and all names are listed alphabetically within each unit. If there are multiple rooms in a venue, instructions on where your seat is located will be positioned next to the seating list.
If your name does not appear on the seating list you should identify yourself to an exam supervisor when entering the exam venue.
Students must sit in the place they have been allocated.
Students who arrive late for an exam should report to the supervisor upon arrival.
- If you arrive within 45 minutes of the start of your exam, you will be allowed to enter the exam room and commence your exam. Extra time is not allowed and you will finish your exam at the scheduled time.
- If you arrive more than 45 minutes after the start of your exam, you will not be permitted to sit the exam.
The dates for Deakin University examination periods for any given study period are finalised and available to all students before the relevant study period begins. Students are required to make themselves available to sit all examinations at scheduled examination sessions and locations during this period.
The exam timetable with a students exact exam dates and times within that period are released 6 weeks prior to the exam period.
If you are unable to attend your exam due to an unexpected, short-term setback you can apply for Special Consideration.
The dates for exam periods for the next academic year are published by early August of the previous year in the University Handbook.
If you are unable to attend your exam due to an unexpected, short-term setback you can apply for Special Consideration.
Students are advised to contact their Unit Chair or apply for Special Consideration no later than three (3) University working days after the completion of their exam. Please note that Special Consideration applications are subject to approval. Holiday, or other non-urgent travel, or misreading the exam timetable are not acceptable in the Special Consideration process.
An examination clash occurs if you have two or more exams scheduled to commence on the same day and with the same start time. Two exams scheduled on the same date but with different start times is not a clash.
If your personal exam timetable on StudentConnect is showing an examination clash please contact
firstname.lastname@example.org for Campus based students, or email@example.com for Cloud Campus students.
- Under Regulation 04.1(2) - Academic Misconduct it is considered an act of academic misconduct to have, possess, access or use any material or item not allowed under the instructions for that examination, whether or not it is with the intention of using it to gain an advantage.
- Any unauthorised material detected will be confiscated by the supervisor. Cases of alleged academic misconduct will be referred by the Chief Supervisor to the Chair of the Faculty Committee (FC) and the Manager of Examinations, Assessments and Results, Division of Student Administration for further action.
- Where a student is in possession of unauthorised material in the examination room, this may lead to failure in the examination or unit or other more severe penalties as determined by the FC in accordance with Regulation 04.1(2) - Academic Misconduct.
- Students in examination venues must not communicate with each other in any way.
Deakin University operates a procedure of anonymous marking for all centrally organised examinations wherever reasonably practicable. Student names are hidden from the markers in order to ensure that marking is fair and is not influenced by factors other than the standard of work.
Information regarding this can be found within Sections 26-29 of the Assessment Higher Education Courses Procedure.
If you have any special needs required to sit your exam (an ongoing health issue or for example a broken arm), contact should be made with the Disability Resource Centre.They can assist you in identifying any issue and making appropriate arrangements at the start of trimester, or in special/exceptional circumstances by two weeks prior to exams. Students who have been granted an Alternative Assessment Arrangement will be notified in writing of their examination arrangements
New mothers who are breast feeding are asked to make appropriate arrangements for the care of their children while exams are in progress. No special arrangements for breast feeding during exams are normally made, but in some circumstances breaks may be allowed.
Pregnancy is not usually considered grounds for special arrangements during exams. However, in some circumstances it may be possible to accommodate needs. Should a medical condition exist as a result of pregnancy, assistance may be available by registering with the Disability Resource Centre (DRC).
Queries should be directed to firstname.lastname@example.org.
Use the Public Transport Victoria (PTV) website to plan your journey to campus. Visit the PTV website.
For information on car parking, car pooling and inter-campus buses, visit the Get to Deakin website.
Queen's Birthday public holiday
Remember that exams are held on the Queen's Birthday public holiday. If you are using public transport to get to your exam, check the timetables in advance as services are often reduced for public holidays.