International students who wish to take a break from study are required to either apply for an intermission or a short term leave of absence.
What is an intermission?
An intermission is an approved break from study. When an intermission is approved, the period of the break will either be for a whole trimester (up to a maximum of two consecutive trimesters) or, if the intermission is applied for after a trimester begins, for the remainder of the current trimester.
National Code 2018 states that a registered provider can only allow a student to apply for intermission (leave of absence) on the grounds of compassionate or compelling circumstances. Examples of compassionate or compelling circumstances could be where the students has an illness where a medical certificate states that the student is unable to attend classes, the serious illness or death of a family member or some other compassionate or compelling circumstance that is beyond the control of the student and for which the student can provide evidence.
Please note for trimester/semester 2 2022:
Your intermission can be approved, if you are offshore and cannot study in a compulsory trimester due to the following reasons:
- There is a lockdown or restriction of movement due to COVID-19 pandemic in the city you are residing
- Your passport is pending renewal that enables you to travel to Australia
- Your student’s visa application is pending approval and you are unable to travel to Australia to study by week two of trimester
Please note supporting documents will be required for the above situations for an approval of your intermission.
Can I remain in Australia while on intermission?
Yes, you are able to remain in Australia while on intermission. You are also permitted to work while on intermission.
How do I apply for intermission?
To apply for an intermission, follow the simple steps below:
- All applications for intermission must be made via StudentConnect. When you log into StudentConnect, you will be able to locate the online application form ‘intermit or discontinue your course’ under the ‘Enrolment’ heading on the left hand side of the page.
- Intermission is approved based on compassionate or compelling circumstances beyond your control having affected your course progress or wellbeing. Once your application has been submitted, you will be contacted by a Student Adviser with a request for you to complete and submit the International Students Intermission Form (PDF, 144KB) along with any other relevant supporting documentation based on your application grounds (e.g. a medical certificate, death certificate, or other legal document). Section B is compulsory and must be completed by a medical or health professional.
- If your documents are not in English, you will need to provide official, certified translations. In Australia, you must use translators accredited by the National Accreditation Authority of Translators and Interpreters.
- You may be contacted by an International Student Support Officer (ISSO) for a health and wellbeing consultation, depending on your application grounds and personal circumstances. This is to ensure that when required, students are provided with appropriate health and wellbeing support prior to their break of study.
- Providing documentation is submitted in a timely manner, your outcome should be provided within ten (10) working days.
- If your application for intermission is approved, DI Quality and Compliance will cancel your current CoE and issue a new CoE for the trimester in which you will re-commence your study.
Please see the following flyer for additional important information about the intermission process. This includes further detail on fees, OSHC, and visa impact.
Higher Degree by Research intermission
The process for Higher Degree by Research (HDR) students is different. To intermit, HDR students should refer to the information found on the Changes to candidature website.
What is a short-term leave of absence?
If you need to take a short break of up to ten working days during a compulsory study period (T1 and T2) or if you intend to return to Australia 3 or more (up to 10) working days late after the start of the trimester, you should apply for a short-term leave of absence. Please note a short-term leave of absence is not required over the T3 period unless you are enrolled in T3.
You can apply for a short-term leave of absence to attend a wedding overseas, return home to visit a sick relative or have a minor medical procedure yourself.
You should speak to a Student Adviser for information about applying for a short-term leave of absence.
How do I apply for a short-term leave of absence?
Sometimes it may be necessary for international students to either leave Australia for a short period during the trimester or return late for the start of the trimester.
We understand that there may be situations that require this and students can apply for a short-term leave of absence for up to ten working days in certain circumstances.
Please be aware that all students are required to return to Australia for the start of each trimester and should not take leave from the University while your course is in session without prior approval. Students are expected to know trimester start dates and these can be found in the important dates section of the Deakin website.
To apply for a short-term leave of absence, you should apply online and provide the following documentation:
Note: You must upload your supporting documentation with your application as it cannot be assessed without this supporting information.
- A copy of your air ticket indicating the dates of your departure from and return to Australia. (Please note that leave in excess of 10 working days cannot be granted for a short-term leave of absence). If your intended leave is longer than this, you will need to apply for intermission for the remainder of the trimester.
- A statement indicating the reason for your intended leave of absence. Additional supporting documentation can also be submitted, or may be requested, depending on the reason for your application. Please be advised that a short-term leave of absence will only be approved in compelling or compassionate circumstances. Once you have submitted your written application and provided the documentation required, Student Central will assess your application.
- If your request is approved, a Student Adviser will send you an approval email, which you should keep with you when you return to Australia in case you are asked for proof of your leave at the airport.
Examples of acceptable reasons for a short-term leave of absence include:
Sudden illness or death of a family member, returning home for short term medical treatment, to attend a wedding, to attend a funeral, unexpected or sudden family problem that requires your presence.
Unacceptable reasons for a short-term leave of absence include:
Not knowing when the trimester starts, unnecessary (elective or cosmetic) surgery (this can be done during University holidays), unavailability of air tickets to return to Australia on time for the start of trimester (plan your trip early and ensure you are able to come back on time), staying home for an extended holiday. Once your short term leave of absence has been approved, you should contact your Unit Chairs to advise them of your absence and ask for their assistance to catch up on anything that you may miss during your absence.
- Unapproved leave may result in cancellation of your CoE.
- Intra-trimester breaks are not calculated as part of a short-term leave of absence request.
- Leave of absence cannot be granted during exam periods, even if you do not have, or have finished, sitting your exams.
- Once approved, you are required to contact your unit chair/s about the work you may miss and apply for special consideration (where required). Student Central does not arrange this on your behalf.
- Special consideration cannot be granted based off an approved leave of absence, however you can apply based off the underlying reasons for the leave of absence request, subject to normal application, assessment, and approval.
Please contact a Student Adviser at Student Central if you have any questions about a short-term leave of absence.