Internship process for students

An internship experience combines hands-on workplace experience with your discipline-specific skills, and earns academic credit towards your course. Arranging your internship involves three steps: preparing, securing, and registering.

Step 1 - Prepare


The first step in your internship journey is to get prepared. This next section will walk you through some steps you can take to prepare yourself and put your best foot forward.


Complete the Pre-Internship Program

The Pre-Internship Program is a short, compulsory training program that you can complete in Cloud Deakin to prepare you for your internship experience. The program includes a set of resources to help you learn about how to find the right placement, how to make a great first impression, understand your insurance and what your rights and responsibilities are as an intern.

You will need to complete the pre-internship program before you can register your placement with the ArtsEd WIL Team.

To register for the program, follow the instructions on this page.


Confirm you have space in your course to take a WIL unit.

All internships must count towards academic credit. We recommend you speak to a Student Adviser at Student Central on campus or online to see how this fits in your course. A student adviser will help you create a new course map that will show if your internship can count towards a core unit or an elective. Please note that you will not be able to enrol in your internship unit until your Internship Application has been approved by the ArtsEd WIL team (step 3).


Create your baseline Resume & Cover Letter

Your baseline resume and coverletter (CV) is what you will use to later personalise when you apply for opportunities. You might also want to put together a portfolio in PDF format or post it online with a host like Wordpress to share with potential employers.

DeakinTALENT can help you prepare your baseline resume and cover letter. Register for one of their workshops (in person or online), chat with a Career Coach, or submit your already-existing CV for a baseline review, where a member of the DeakinTALENT team will review it for free. You can find out more here: DeakinTALENT


Resources to help you

During the preparation stage, we recommend that you reach out to the ArtsEd WIL team to have a chat about where you want your internship to take you, and ask any questions you have to clarify your direction. You can contact us by emailing artsed-wil@deakin.edu.au or by calling +61 3 9246 8759.

Career planning is an important part of securing an internship. Check out these other resources that can help you during this stage:

Step 2 - Secure


This next section will walk you through the steps of securing an internship. You will secure an internship on your own, however there are many resources available to help you. Remember to revisit the Pre-Internship Program for detailed advice on securing an internship.


Talk to people and identify opportunities

Chat with people in your networks – including your academics and the ArtsEd WIL team to identify opportunities. You will want to research what kind of opportunities exist for someone with your skills and discipline knowledge, and think about where you want your internship to take you. Cast the net wide and ask questions to help you refine your search. You should also research organisations in the industry you are interested in to get an idea about what to expect.

If you get stuck, there are people at Deakin that can help you get back on track:

  • Career Coaching – strategic advice on networking, marketing your skills, career planning and securing your internship
  • ArtsEd WIL Team – advice about identifying opportunities in your chosen industry or discipline, narrowing your search, and what to look for when applying for internships.
  • Your academics – Your academics have experience and networks in your chosen discipline and industry, and are happy to share their knowledge if you have questions about breaking into the industry

Refine your search

You might find that thinking about all the potential directions your internship search could take you is overwhelming at times. If you think that this describes you, try refining your search and think about what you want to get out of your placement. You can do this by confirming your values (eg. is this organisation a good match?), and thinking about what you want to get out of the experience.

On the other hand, if you feel that you often get stuck trying to think of ideas, don’t be afraid to think outside of the box – you might find the best internship in an industry you have never considered before. If you need help refining or expanding your search, reach out to the ArtsEd WIL team.


Reach out to organisations directly

Securing your own placement is an excellent opportunity to sharpen your networking skills. The majority of internship opportunities exist in the ‘hidden job market’. Don’t be afraid to reach out to organisations directly to ask about internship opportunities – even if they aren’t advertised. Once you have your baseline cover letter and resume, you can tailor it to each organisation you approach. Remember to save your CV as a PDF so it can be shared easily!


Check out current opportunities

There are always opportunities ready for you to apply for on the DeakinTALENT Jobs and Internships Board. The Jobs and Internships Board is updated daily with internship opportunities, events, workshops, and even paid work! All internships posted on UniHub have already been reviewed by the ArtsEd WIL team, so it could be a great place to start.We also have a number of Team Internship Programs available for you to apply for throughout the year.


Confirm your placement

Once you have secured an internship, you will need to speak with your potential host organisation about the details of your placement. You should discuss details like your start date, supervision arrangements, goals, and tasks before you confirm your placement.

It is always easier to ask the tricky questions before you start. This ensures that you start with a clear idea about the expectations of the internship.

Make sure you have completed the Pre-Internship Program to learn about the requirements and expectations of your internship. The resources in the Pre-Internship Program can help you answer questions that your potential host may ask. If they have questions that you’re not sure how to answer, or they ask to speak with someone from Deakin University, please connect them with the ArtsEd WIL team.

Remember that you will need to register your internship (step 3) at least two weeks before you start.


Insurance for internships

Your host organisation may have questions about insurance for you while you're completing your internship. Deakin University will provide insurance for you during your placement provided your placement has been approved by the university (step 3).
Please see the Insurance for Students website for more information.


Resources to help you

At this stage, you will want to brush up on your interviewing and networking skills, and think about your approach in contacting organisations about internships. Check out these resources to help:

Step 3 - Register


Once you have secured your internship, you will need to register it with the ArtsEd WIL Team to have it approved and to enrol in your unit.


Complete the Internship Application Form (Host Agreement).

You will need to complete the entire form, and ask your host to sign the blue sections on the last two pages. You can submit your completed form to: artsed-wil@deakin.edu.au

Completed forms need to be submitted at least two (2) weeks before commencing placement.

Incomplete forms cannot be approved, and all unapproved placements will be ineligible for insurance coverage and academic credit.


Once your application is approved:

The ArtsEd WIL team will email you a confirmation once your application and placement is approved. In this email you will be assigned an academic supervisor from your study area, insurance coverage for your placement will be confirmed and you will be able to enrol in your internship unit.

If your placement is occurring outside of Australia, the ArtsEd WIL team will assist in ensuring you meet Deakin University's risk management requirements.


Throughout placement:

Most of your time in your internship unit will be spent completing your placement under the guidance of your host organisation supervisor, however there are important academic requirements that you also need to satisfy.

Please make contact with your academic supervisor and check the unit site in Cloud Deakin before you start your placement so that you are clear about available resources, additional support, and what to do if you have any problems during your placement. You also need to liaise with your academic supervisor to agree on the specifics of your assignments.


Support is available:

We hope you have a successful placement experience. However, sometimes situations don't always go to plan. If you encounter a situation which requires any support or guidance, your academic supervisor and the ArtsEd WIL team can be contacted anytime

Credit information

Credit Information

All internships must be registered for academic credit. The unit you enrol in for your internship experience may differ depending on the type, level, and discipline of your internship. The ArtsEd WIL team can advise you on the best fit for you, and you can find out more using the tabs above.

Undergraduate

Internship units have prerequisites and contact hour requirements. Please ensure you are familiar with the eligibility criteria detailed in the Handbook:

Communication & Creative Arts

Humanities & Social Sciences

Postgraduate

Internship units have prerequisites and contact hour requirements. Please ensure you are familiar with the eligibility criteria detailed in the Handbook:

Advice and support

Contact the ArtsEd WIL team

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