HDR Information, Resources and Policy

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HDR Policy and Procedures

HDR Policy and Procedures

Codes of Good Practice in Research and Supervision of Higher Degrees by Research:

Please take time to read and familiarise yourself with these policies.

HDR Seminar Requirements

All HDR candidates are required to present at seminars twice during their candidacy, the first at the point of confirmation and the second during the completion phase.

  1. The confirmation document and presentation to the confirmation panel acts as the first formal seminar. Further information about the process is available online.
  2. Completion (exit) seminar papers benefit by discussing your strategies for its preparation and presentation with your supervisor.

The exit seminar paper should generally be delivered approximately six to nine months before your date of anticipated submission.

The paper may be delivered at the annual Summer School or to a School group within your discipline area.

The exit seminar paper is a chance to highlight your research and to present:

  • key findings
  • the methods used to do so
  • a succinct review of your central argument and its conceptual framework
  • the contribution made to the broader field of research

The Faculty strongly encourages and supports candidates who also wish to present at external conferences during candidacy.

Remote connection to seminars

It may be possible to connect to some of these seminars remotely, you should check with the Faculty Research Office or the seminar facilitator. To enable remote connection you will likely need to use Skype for Business. Information on setting this up is available online.  Please confirm with the facilitator.


Faculty HDR Induction

Mandatory Faculty Induction sessions have been scheduled as follows:


Cohort 39 - Wednesday 5 May

Cohort 40 - Wednesday 9 June

Cohort 41 - Wednesday 7 July

Cohort 42 - Wednesday 18 August

Cohort 43 - Wednesday 6 October

Cohort 44 - Wednesday 10 November

Candidates will receive an email confirming the details of the zoom session and a calendar invitation. These sessions are Faculty focussed covering the candidacy period leading up to confirmation and general Faculty administration.

Deakin Research Induction

Presentation Notes - Research Seminars and Conferences

Progress Support Panels

Deakin University has a commitment to identifying and assisting candidates who are not making satisfactory progress in their research studies and who are at risk of not completing their degree within the prescribed time limit. A Progress Support Panel (PSP) is called when progress is not evident. It is a supportive process initiated either by supervisors or the Faculty HDR Coordinator and in some instances by students themselves. Students on PSP are entitled to support from a DUSA representative. PSP's usually last up to three months. If exclusion is recommended there is an appeals process available.

Full details on the University guidelines and processes are included in the Higher Degree by Research (HDR) Academic Progress Procedure.

Potential PSP candidates will be contacted by the Faculty to set up an initial meeting where progress is discussed, if at that meeting it is deemed appropriate, further meetings will be scheduled. At each monthly meeting, tasks and timelines will be established. It is important that these are achieved to ensure progress. Faculty Progress Support guidelines.

Proof Readers and Copy Editors

Proof Readers and Copy Editors

If you use the services of a copy editor or proof reader provided on this website please note:

  • All proofreading or copy-editing contacts provided are advisory only and should be included in the acknowledgements page of the dissertation; the responsibility for accepting or adapting such advice being solely that of the candidate's.
  • All proofreading or copy-editing services are provided by those with relevant postgraduate experience, publications, and/or professional experience and should be checked  independently by the candidate to his or her satisfaction.
  • Fees for this service may include sliding scales and vary according to whether English is a first ("native") or a second ("foreign") language. Discuss pricies beforehand with any of the proof-readers or copy-editors.

    Proof readers and copy editors or find a freelance editor online.

The attached updated guidelines for editing Research Theses as prepared by the Institute of Professional Editors have been reviewed. We have revised these guidelines to account for the changing environment in which we now work. These revisions include:

  • references to electronic editing
  • a clearer articulation of the editor's role
  • linking of editing functions and responsibilities to the Australian Standards for Editing Practice.

Reporting your Research Publications

Resources for Completed Candidates

Resources for Completed Candidates

  • Completed candidates are eligible for Alumni membership. Full details on the application process are available on the Alumni website. Membership provides free access to the library for 12 months.  If you wish to continue using the library facilities, there is an annual. All details relating to library benefits via alumni membership can be found on the library website.
  • You can also  create a lifetime 'research' email address when you have completed your Higher Degree studies. For further information on how to set this up please go to the IT Help webpage


Supervisor/Candidate Co-authoring

The Faculty protocols for co-authoring document is useful for:

  • Supervisors who wish to co-author with their HDR candidates
  • HDR candidates seeking advice about co-authoring with staff

Collaborative authorship between staff and students must comply with the Australian Code for the Responsible Conduct of Research.

Thesis Structures and Guidelines

The Deakin Research examination procedures webpage contains thesis submission details and relevant forms.

You must comply with timelines, required forms and styles of thesis presentation for examination as outlined by Research Services Division.

Both single sided and double sided copies are acceptable and the Title of the thesis should not exceed 10 words.

Faculty Thesis structure options

PhD by Publication
PhD by Prior Publication
PhD by Folio

Further information on Thesis structure is available on the Deakin Research web site.

HDR Course Learning Outcomes

Training and Development

Here you will find a compilation of training, professional development and research related experiences available to HDR students to help you build your research capability, all from a location convenient to you.

Other resources

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