HDR Information, Resources and Policy

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HDR Policy and Procedures

HDR Policy and Procedures

Codes of Good Practice in Research and Supervision of Higher Degrees by Research:

Please take time to read and familiarise yourself with these policies.


HDR Induction

There are two types of induction training or workshops that you are required to do when starting at Deakin University:

  1. Local area (Faculty or Institute) inductions – usually on the day that you commence your HDR course.
  2. Deakin Research or Graduate Research Academy (GRA) – these are three courses, Research Induction, Research Integrity, and HDR Respectful Behaviour.

2022 Mandatory Faculty Induction sessions

Cohort 45 - Wednesday 23 February

Cohort 48 - Wednesday 8 June

Cohort 51 - Wednesday 5 October

Cohort 46 - Wednesday 23 March

Cohort 49 - Wednesday 6 July

Cohort 52 - Wednesday 9 November

Cohort 47 - Wednesday 4 May

Cohort 50 - Wednesday 17 August

Candidates will receive an email confirming the details of the zoom session and a calendar invitation. These sessions are Faculty focused covering the candidacy period leading up to confirmation and general Faculty administration.

Deakin Research/GRA Induction and Training

The University wide Orientation sessions and Induction and Research Integrity requirements are handled by the Graduate Research Academy (GRA) team within Deakin Research. There are three compulsory training modules for all HDR students provided by GRA and these, as well as other training courses and workshops, can be found here:

  1. Research Induction - You can view the online Research Induction materials available from PhD Xtra Research Student Training CloudDeakin site. You will then need to complete the online mandatory quiz available at the end of the Induction module.
  2. Research Integrity (O for online) course – which can also be completed from PhD Xtra Research Student Training CloudDeakin site and also has a mandatory quiz.
    1. Research Integrity training covers the requirements of the Australian Code for the Responsible Conduct of Research and other matters such as privacy and copyright. It is compulsory for all Higher Degree by Research (HDR) students. Further information can be found on the Research Integrity site
  3. HDR Respectful Behaviour – which can be accessed through CloudDeakin and is expected to take 1 hour and 15 minutes to complete. You will need to complete all of the questions in topics two, three and four, and achieve 80% pass rate in the quiz.  ​​​​​​​

To gain access to the training and quiz, you will need to do the following:

  • Log into CloudDeakin
  • Click on the following Self Registration link
  • Choose the Office of Research Integrity link in the registration page that opens, and
  • Click Register.
  • Once you have entered the Office of Research Integrity online training site, select the blue 'Research Integrity' icon.

Progress Support Panels

Deakin University has a commitment to identifying and assisting candidates who are not making satisfactory progress in their research studies and who are at risk of not completing their degree within the prescribed time limit. A Progress Support Panel (PSP) is called when progress is not evident. It is a supportive process initiated either by supervisors or the Faculty HDR Coordinator and in some instances by candidates themselves. Candidates on PSP are entitled to support from a DUSA representative. PSP's usually last up to three months. If exclusion is recommended there is an appeals process available.

Full details on the University guidelines and processes are included in the Higher Degree by Research (HDR) Academic Progress Procedure.

Potential PSP candidates will be contacted by the Faculty Research Office to set up an initial meeting where progress is discussed, if at that meeting it is deemed appropriate, further meetings will be scheduled. At each monthly meeting, tasks and timelines will be established. It is important that these are achieved to ensure progress. Faculty Progress Support guidelines.

Proof Readers and Copy Editors

Proof Readers and Copy Editors

If you use the services of a copy editor or proof reader provided on this website please note:

  • All proofreading or copy-editing contacts provided are advisory only and should be included in the acknowledgements page of the dissertation; the responsibility for accepting or adapting such advice being solely that of the candidate's.
  • All proofreading or copy-editing services are provided by those with relevant postgraduate experience, publications, and/or professional experience and should be checked independently by the candidate to their satisfaction.
  • Fees for this service may include sliding scales and vary according to whether English is a first ("native") or a second ("foreign") language. Discuss prices beforehand with any of the proof-readers or copy-editors.

    Proof readers and copy editors or find a freelance editor online.

The attached updated guidelines for editing Research Theses as prepared by the Institute of Professional Editors have been reviewed. We have revised these guidelines to account for the changing environment in which we now work. These revisions include:

  • references to electronic editing
  • a clearer articulation of the editor's role
  • linking of editing functions and responsibilities to the Australian Standards for Editing Practice.

Reporting your Research Publications

Resources for Completed Candidates

Resources for Completed Candidates

  • Completed candidates are eligible for Alumni membership. Full details on the application process are available on the Alumni website. Membership provides free access to the library for 12 months.  If you wish to continue using the library facilities, there is an annual fee. All details relating to library benefits via alumni membership can be found on the library website.
  • You can also  create a lifetime 'research' email address when you have completed your Higher Degree studies. For further information on how to set this up please go to the IT Help webpage


Thesis Structures and Guidelines

The Deakin Research examination procedures webpage contains thesis submission details and relevant forms.

You must comply with timelines, required forms and styles of thesis presentation for examination as outlined by Research Services Division.

Both single sided and double sided copies are acceptable and the Title of the thesis should not exceed 10 words.

Faculty Thesis structure options

PhD by Publication
PhD by Prior Publication
PhD by Folio

Further information on Thesis structure is available on the Deakin Research web site.

HDR Course Learning Outcomes

Training and Development

Here you will find a compilation of training, professional development and research related experiences available to HDR students to help you build your research capability, all from a location convenient to you.

Other resources

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