HDR Examinations - FAQs for examiners

FAQs about accessing the examination system

When do I need to log on?

Please log on at your earliest convenience to verify you can access the system and to confirm or decline your acceptance to examine the thesis and indicate if you would prefer a hard copy posted to you.

I can't log on. What should I do now?

Contact our HDR Adviser on +61 3 522 71090 (Monday to Friday, 9am to 5pm) or email our HDR Adviser.

I forgot my password. What should I do now?

Firstly try resetting your password. You need to have access to the email address that you first registered with and use in the system. If you are still unsuccessful, contact the technical help line +61 3 522 72633 (Monday to Friday, 9am to 5pm) or contact our HDR Adviser.

I forgot my username. What should I do now?

Contact our HDR Adviser on +61 3 522 71090 (Monday to Friday, 9am to 5pm) or email our HDR Adviser.

I have moved location and/or my email address has changed. How do I update it in HDR Examinations?

Contact our HDR Adviser on +61 3 522 71090 (Monday to Friday, 9am to 5pm) or email our  HDR Adviser.

FAQs about the impact of COVID-19 on thesis examinations

Will the thesis include a statement about the impact of the COVID-19 pandemic on the research?

Candidates are not required to include a COVID-19 Thesis Impact Statement in their thesis.  It is an optional element.

What type of effects did the COVID-19 pandemic have on higher degree by research projects?

Australia’s COVID-19 response included lockdowns restricting intra-city, interstate, and international travel, limiting social interaction, closure of schools and universities and the requirement to work and study remotely.

Victoria, Australia, the location of Deakin University campuses, experienced six lockdowns between March 2020 and October 2021 that collectively totalled 262 days. These were among the longest city-wide lockdowns in the world.

From early 2020 , Deakin University sought to mitigate this impact on our higher degree by research students. These students were given priority access to laboratories, supported to pivot research projects, and received extensions to candidature time (and scholarships).

Not all impact on research could be mitigated due to the extended direct and indirect effects of limited domestic and international travel, closed university campuses, and restricted in-person access to human research participants and fieldwork.

If the thesis I’m examining contains a COVID-19 Thesis Impact Statement, what form will it take?

Each candidate will present it in the way they believe best suits their research and thesis. It may be:

  • A separate page at the beginning of the thesis (up to 600 words) or
  • Integrated into the thesis in relevant chapters

How should I apply a COVID-19 Thesis Impact Statement when examining the thesis?

A COVID-19 Thesis Impact Statement does not seek ‘special consideration’ - all submitted work is expected to be an original contribution to discipline knowledge. In making your recommendation as an examiner, you exercise your academic judgement about the quality of the research and if it meets the criteria for recommendation of the award.

Rather, a COVID-19 Thesis Impact Statement is to provide you with information about the research challenges faced due to disruptions associated with the COVID-19 pandemic and how these challenges were addressed.

Where the COVID-19 Thesis Impact Statement outlines disruption to research activities, you may consider some flexibility in the scope and volume of research as well as methods deployed from other disciplines.

FAQs about the examination

How do I request a hard copy?

You will be asked if you would like a hard copy when you log onto HDR Examinations. Select yes.

If you previously selected no but have changed your mind, contact our HDR Adviser.

Do I need to record receipt of the hard copy thesis?

Yes. Please email our HDR Adviser to let us know you received it.

How long do I have to complete an examination and submit my report and recommendation?

You have eight weeks to complete an examination from the date you were notified of the examination. Your report due date is noted in HDR Examinations.

Will I be informed of who the other examiners are at the commencement of the examination?

No. You may be advised when the examination has been finalised. As examiners are permitted to remain anonymous, you will have access to the other examiners reports but their names may not be disclosed.

I can't examine the thesis anymore due to changes in my circumstances, what should I do?

Contact our HDR Adviser immediately.

I need more time to complete the examination. Who should I contact?

Contact our HDR Adviser.

Where do I submit my report?

You must submit your report directly into HDR Examinations. Log in, complete the Recommendation and Report form and upload your report.

FAQs about payment

What is an ABN?

Australian Business Numbers (ABNs) are issued by the Australian Taxation Office. An ABN is a single identifier for all business dealings with the tax office and for dealings with other government departments and agencies.

To be entitled to an ABN you must be carrying on an enterprise in Australia. An enterprise, among other things, is an activity or series of activities done in the form of a business.

Some examiners based in Australia have an ABN but it is not essential to have one to act as an examiner.

The Australian Taxation Office provides further information on ABNs.

I have submitted my report and recommendation, how long until I get paid?

If you are an overseas examiner, your honorarium is approved within 7 business days, then your payment will be deposited into your nominated bank account by Convera in your home country's currency within 21 business days.

If you are a domestic examiner with an ABN, your honorarium will be approved within 7 business days, then your payment will be deposited into your nominated bank account by our Finance department within 21 business days.

If you are a domestic examiner without an ABN, your honorarium will be approved within 7 business days, then your payment will be deposited into your nominated bank account by our Finance department within 21 business days.

How much do I get paid?

Examiners are paid an honorarium upon submission of a written report on a thesis. The rate is:

  • Doctoral thesis – AUD480
  • Masters thesis – AUD270

I haven't been paid, who should I contact?

Contact our HDR Adviser.

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