Placement Preparation

Police Check

Some units require a police check before you can start placement. We utilise an online service called 'fit2work' to manage this process. Once enrolled in your selected WIL unit, you will receive an email from fit2work with police check application instructions. Please wait until you receive this email before applying for your police check to ensure that you pay the discounted student application fee of $21.90 + GST (subject to change).

fit2work have a turnaround of 1-2 days for 80% of police checks. Approximately 20% will require manual processing which can take 2-10 business days and approximately 5% of checks may take up to 20 business days to be returned. It is recommended that you allow sufficient time to obtain a police check prior to the completion deadline should your application need to be processed manually.

Existing police checks completed through fit2work or Victorian National Police Checks will be accepted if dated within the same year that the placement being conducted. For example, if you undertake placement in 2021, you must have a police check dated in 2021.

International students

If you are an international student, you will need to provide a Police Check for Australia and your home country.

International students will receive application instructions via email from fit2work which will cover both an Australian and International Criminal History check. These checks are at a cost of $21.90 +GST (subject to change) for the Australian Criminal History Check and $129 + GST (subject to change) for the International Criminal History Check.

In regards to a police check from your home country, the following will be accepted as an alternative:

  1. A Police Check from your home country (including an English translation if required). The Police Check must have been issued within the last six months and via a Police organisation.
  2. A Police Check that was conducted as part of your visa application. The Police Check must have been issued within the last six months.
  3. A Statutory Declaration that states that you have resided continuously in any single country other than Australia for 12 months or more and either:
  • You are not, in any country, currently under investigation, charged with or have been found guilty of a criminal offence (other than a minor traffic office); or
  • Details of any current investigation, charges or guilty findings.

The Health WIL team may disclose your name, the fact that you have a satisfactory police check and the date it was obtained, to your host organisation.

Police Check Disclosable Outcome

If you have a disclosable outcome recorded on your police check, seek advice from the Health WIL team. The Health WIL team will liaise with HR (or equivalent position) within your host organisation and discuss your case and whether proceeding with the planned placement is possible. You will be de-identified in such cases. It is at the discretion of the host organisation as to whether they choose to accept a student who has been convicted of a criminal offence. In the event that your placement is denied by a workplace you will be advised and offered career and program counselling. Further placement options will be discussed if appropriate.

Working With Children Check Card (WWCC)

Please check whether a WWCC is compulsory for your WIL unit.

A WWCC (or state based equivalent) is a legal requirement if you will be working directly with children or families/vulnerable people whilst on placement in Australian states and territories.

Note: Both volunteer and employee WWCC Cards are available. An Employee Card allows you to engage in any paid or voluntary ‘child-related work’. A Volunteer Card (acceptable for student placements) is free but can only be used for voluntary child-related work.

You are required to:

  • List Deakin University as the organisation through which you will be undertaking child-related work. Please enter the below details:

    Organisation Name: Deakin University Faculty of Health WIL Team
    Postal Address: Building BCC, 221 Burwood Hwy, Burwood, VIC, 3125
    Phone: (03) 9244 5643
  • If you already have a WWCC for employment purposes you must add Deakin University as a volunteer organisation
  • You should take your WWCC Card to the first day of placement in case you are required to present it prior to commencing with the organisation.
  • If you experience a change in the status of your WWCC, you must immediately notify the Health WIL team in writing if your circumstances change in any of the following ways:
    • You are found guilty of a criminal offence (other than a minor traffic offence); or
    • You are charged or investigated for a criminal offence (other than a minor traffic offence)
  • If you have a change to your personal, contact and organisation details, you are required to notify the Department of Justice and Regulation within 21 days via their website.

Questions? Contact the WIL team via email or phone 03 9244 5643.

Placement Confirmation  

Before you commence placement, you must complete the Placement Confirmation form in consultation with your host organisation/supervisor. This document will be provided to you by the Health Work Integrated Learning (WIL) team. Please ensure that all sections of the document are completed and signed. You are not permitted to commence placement until this document has been uploaded to InPlace and approved by the Health Work Integrated Learning (WIL) team.

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